Frequently Asked Questions

​What is the construction timeline, and how does it impact planning?

Pearl & Pine Event Co. is currently under construction, with our new venue taking shape in the countryside of Western Wisconsin. We’re working toward opening in May 2027, creating a thoughtfully designed space for weddings and celebrations. All booked couples will receive updates on construction progress and important timelines as we get closer to opening. Our priority is to ensure the venue is ready to welcome you and your guests for a beautiful, seamless wedding day.

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How many guests can the venue accommodate?

Pearl & Pine is designed to accommodate up to 240 guests for seated receptions, pending final occupancy approval.

 

What are the available ceremony locations?

Pearl & Pine Event Co. offers the flexibility to create a ceremony that fits your vision.

• Outdoor Ceremony: Exchange vows in our scenic ceremony lawn, surrounded by pine trees and natural beauty. If another spot on the property catches your eye, we're happy to explore other outdoor ceremony locations with you.

• Indoor Ceremony: If you prefer to be indoors or weather/season requires it, your ceremony can be held in our reception space. After the ceremony, the room will be flipped for the reception by a designated team from your wedding party, planner, or hired setup crew. Our venue manager will guide the timing and transition.

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What days/times do we have access to the venue?

• Single Day Packages (Friday, Saturday, or Sunday): Couples have full access to the venue for the day of their event, including setup and tear-down from 10:00a.m-12:00a.m. Permitted access to the getting ready suites can begin at 7:00AM with separate entrances for the couple. Everyone must be off the property by 12:00AM.

• Exclusive Wedding Weekend Package (Friday–Sunday):

  • Friday: Arrival, decorating, rehearsal, and optional rehearsal dinner with access beginning at 12:00PM

  • Saturday: Wedding ceremony and reception until 12:00 AM

  • Sunday: Relaxed tear-down, farewell, and optional gift opening until 12:00 PM

 

Is a venue coordinator included?

Yes. A day-of venue manager is included with your wedding at Pearl & Pine Event Co. to oversee venue operations, manage property logistics, coordinate vendor needs related to the venue, and help ensure the event runs smoothly. This does not include full wedding planning, timeline management, or décor setup.

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Couples may hire their own wedding planner or coordinator separately. We recommend Midwest Event Supply or Northwoods Event Services for wedding coordination and partial planning services.

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Do you provide tables and seating? 

Yes! Your rental includes 30 eight-foot wood farmhouse tables, cross-back chairs for up to 240 guests, wedding pew benches for your outdoor ceremony, and outdoor patio seating for guests to relax and enjoy the space.​

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Are restrooms and private spaces provided? 

Our venue features new, commercial, ADA-accessible restrooms designed for your guests' comfort and convenience.

In addition to our main restrooms, we also offer a private family restroom and a dedicated mother's room, providing a comfortable space for nursing, diaper changes, or a quiet retreat for parents and young children. These additional spaces help ensure a welcoming and convenient experience for all of your guests.

 

Is there a getting-ready space on-site?

Yes! Our venue features a Pearl Suite and a Pine Suite, providing comfortable spaces for the wedding parties to get ready, relax, and prepare for the day. The Pearl Suite includes a private changing room and restroom. It will also have a separate exterior entrance for added convenience.

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Is there space for catering and vendors?

Yes. We offer a catering prep area for your chosen vendors. You are welcome to select your own licensed and insured vendors.

 

Is the venue building handicap accessible?

Yes! Our brand-new venue building is commercially and ADA compliant, built according to state-approved plans. The main-level event spaces are fully accessible, ensuring all guests can comfortably enjoy your wedding celebration. If you have specific accessibility needs, we encourage you to reach out so we can best accommodate your guests.​

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Do you have on-site parking?

Yes! Pearl & Pine provides a designated parking area for all guests. In addition, we offer private “VIP” parking closer to the venue for the wedding party and vendors.

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Can we bring our own vendors?

Yes! We welcome outside vendors. We will share our recommended vendor list when you complete your booking with us.

All vendors must be licensed, insured, and provide proof of their credentials. This includes catering, entertainment, and other service providers to ensure a safe and professional experience for your wedding day.

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What does bar service look like at the venue? 

Pearl & Pine is planning to offer in-house bar service through our collaboration with Township 23 Distillery, bringing beer, wine, and non-alcoholic beverages, along with the potential for specialty cocktails, to your wedding celebration.

Our team will coordinate bartending, setup, service, and cleanup, so you have one less detail to manage on your wedding day. Bar service and beverages will be quoted separately from your venue rental, with options and pricing discussed during the planning process.

Outside alcohol is not permitted. Final beverage offerings and service details are subject to licensing and approval.

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What happens if it rains?

No worries! If weather changes your plans, Pearl & Pine offers the option to hold your ceremony indoors within our reception hall. Because the ceremony and reception share the same space, a room flip will be needed before the reception begins. Your designated wedding party, planner, or setup team will be responsible for the transition, with timing and coordination guided by your venue coordinator. We’ll work with you to plan the details ahead of time so you can feel prepared, whatever the weather brings!

 

When can we decorate and tear down?

• Single-Day Packages (Friday, Saturday, or Sunday): Couples have access to the venue for setup on the day of their event beginning at 10:00 AM. Everything must be cleaned up by 12:00 AM of the wedding night. 

• Exclusive Wedding Weekend Package (Friday–Sunday):

  • Friday: Arrival and decorating

  • Saturday: Ceremony and reception

  • Sunday: Relaxed tear-down and farewell

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Is cleanup included?

Yes! Standard cleaning of the venue is included in all wedding packages. Our team will handle the basic cleanup of event spaces after your celebration so you can focus on enjoying your day without worrying about mess.

Couples and vendors are responsible for removing personal items, décor, and vendor equipment at the end of the event.

Please note: This includes standard cleaning only. Any excessive mess, damage, or cleanup beyond normal use will be charged against the damage deposit.

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Are pets allowed?

Pets may be allowed with prior approval. Please inquire to discuss details.

 

What is required to reserve a date?​

A signed contract and non-refundable retainer are required to secure your date. Couples may choose between two payment options:

• Option 1: 50% of the venue rental fee due at signing, with the remaining 50% due one month before your wedding.

• Option 2: 30% of the venue rental fee due at signing, with the remaining balance divided into monthly payments leading up to your wedding date.

All balances must be paid in full one month before your event. A 5.5% Wisconsin and local sales tax will be added to the venue rental fee.

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Is a damage deposit required?

Yes. A $1,000 damage deposit is required to cover any potential damage to the venue, bridal suite, or property. This deposit is due one month prior to your event and is separate from your venue rental fee. The damage deposit is fully refundable, provided no damages occur, and is returned according to the terms outlined in your contract.

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Is event insurance required?

Yes. All weddings require event liability insurance with a minimum of $1,000,000 in coverage, listing Pearl & Pine Event Co. as an additional insured. Proof of insurance must be provided a month prior to your event. Event insurance is typically affordable, averaging around $175, and provides added protection for both you and the venue.

 

Do you host events other than weddings?

Yes. Pearl & Pine Event Co. also hosts select events and gatherings. However, we will not schedule other events during peak wedding weekend times. Please reach out for availability and details.​

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How do we schedule a tour?

You can contact us through our website and click the book a tour link below to schedule a time that works for you! We’d love to show you around and share our vision for the space.

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