Frequently Asked Questions

​What is the construction timeline, and how does it impact planning?

Pearl & Pine Event Co. is currently finalizing plans for our new venue building and site, with construction set to begin this summer. We plan to be fully operational by Spring 2027, providing a modern, beautifully designed space for your wedding celebration.

All booked couples will receive regular updates on construction progress, completed spaces, and timelines well in advance of their wedding. Our goal is to ensure your experience feels polished, complete, and stress-free.

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How many guests can the venue accommodate?

Pearl & Pine can accommodate 200 guests for seated receptions, pending final legal approvals for capacity.

 

What are the available ceremony locations?

Pearl & Pine Event Co. offers both indoor and outdoor ceremony spaces, giving you flexibility to create the wedding of your dreams.

• Outdoor Ceremony: Exchange vows in our scenic field, surrounded by pine trees and natural beauty — perfect for a romantic, open-air celebration.

• Indoor Ceremony: Host your ceremony inside our reception space, ideal for intimate gatherings or when the weather calls for a cozy, climate-controlled setting. Please note: if you choose an indoor ceremony, the space will need to be flipped for the reception by a designated team from your wedding party, planner, or hired setup crew. Timing and transition coordination will be guided by your venue coordinator.​​

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What days/times do we have access to the venue?

• Single Day Packages (Friday, Saturday, or Sunday): Couples have full access to the venue for the day of their event, including setup and tear-down from 10:00a.m-12:00a.m. Permitted access to the getting ready suites can begin at 7:00AM with separate entrances for the couple. Everyone must be off the property by 12:00AM.

• Exclusive Wedding Weekend Package (Friday–Sunday):

  • Friday: Arrival, decorating, rehearsal, and optional rehearsal dinner with access beginning at 12:00PM

  • Saturday: Wedding ceremony and reception until 12:00 AM

  • Sunday: Relaxed tear-down, farewell, and optional gift opening until 12:00 PM

 

Is a venue coordinator included?

Yes. An on-site venue coordinator is included with your wedding at Pearl & Pine Event Co. to oversee venue operations, manage property logistics, coordinate vendor needs related to the venue, and help ensure the event runs smoothly. This does not include full wedding planning, timeline management, or décor setup.

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Couples may hire their own wedding planner or coordinator separately. We recommend Northwoods Event Services for wedding coordination and partial planning services.

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Do you provide tables and seating?

Yes. Reception tables and seating for up to 200 guests are included with your rental. You will also have access to wedding pew benches at the outdoor ceremony site location. 

 

Are restrooms provided and private spaces provided? 

Yes! Our venue will feature new, commercial bathrooms for your guests’ comfort.

We also offer a dedicated family room, providing a private space for nursing mothers, diaper changes, a quiet getaway for children. These spaces are designed to ensure comfort, convenience, and flexibility for all of your guests.

 

Is there a getting-ready space on-site?

Yes! Our venue features a Pearl Suite and a Pine's Suite, providing comfortable spaces for the wedding parties to get ready, relax, and prepare for the day. The Pearl Suite includes a private bathroom for added convenience.

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Is there space for catering and vendors?

Yes. We offer a catering prep area for your chosen vendors. You are welcome to select your own licensed and insured vendors.

 

Is the venue building handicap accessible?

Yes! Our brand-new venue building is commercially and ADA compliant, built according to state-approved plans. The main-level event spaces are fully accessible, ensuring all guests can comfortably enjoy your wedding celebration. If you have specific accessibility needs, we encourage you to reach out so we can best accommodate your guests.​

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Do you have on-site parking?

Yes! Pearl & Pine provides a designated parking area for all guests. In addition, we offer private “VIP” parking closer to the venue for the wedding party and vendors.

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Can we bring our own vendors?

Yes! We welcome outside vendors. We will share our preferred vendor list when you complete your booking with us.

All vendors must be licensed, insured, and provide proof of their credentials. This includes catering, entertainment, and other service providers to ensure a safe and professional experience for your wedding day.

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What does bar service look like at the venue? 

Pearl & Pine Event Co. holds the alcohol license for the venue. For staffing reliability and liability purposes, couples are required to book a licensed and insured bartending service. We highly recommend Free Rein Mobile Bar. Outside alcohol is not permitted. Bar packages will be offered directly through Pearl & Pine and outlined during the booking process.

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What happens if it rains?

No worries! Pearl & Pine Event Co. offers indoor ceremony and reception spaces as a beautiful backup plan, so your wedding can go on seamlessly regardless of the weather. If the indoor space is needed, it will need to be flipped for the reception by a designated team from your wedding party, planner, or hired setup crew. Timing and transition coordination will be guided by your venue coordinator.​​

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When can we decorate and tear down?

• Single-Day Packages (Friday, Saturday, or Sunday): Couples have access to the venue for setup on the day of their event beginning at 10:00 AM. Everything must be cleaned up by 12:00 AM of the wedding night. 

• Exclusive Wedding Weekend Package (Friday–Sunday):

  • Friday: Arrival and decorating

  • Saturday: Ceremony and reception

  • Sunday: Relaxed tear-down and farewell

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Is cleanup included?

Yes! Standard cleaning of the venue is included in all wedding packages. Our team will handle the basic cleanup of event spaces after your celebration so you can focus on enjoying your day without worrying about mess.

Couples and vendors are responsible for removing personal items, décor, and vendor equipment at the end of the event.

Please note: This includes standard cleaning only. Any excessive mess, damage, or cleanup beyond normal use will be charged against the damage deposit.

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Are pets allowed?

Pets may be allowed with prior approval. Please inquire to discuss details.

 

What is required to reserve a date?

A signed contract and non-refundable retainer of 50% of your venue rental are required to secure your date. The final payment is required 30 days before your event. Please note that 5.5% Wisconsin and local sales taxes will be added to the venue rental fee.

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Is a damage deposit required?

Yes. A $1,000 damage deposit is required to cover any potential damage to the venue, bridal suite, or property. This deposit is due two weeks prior to your event and is separate from your venue rental fee. The damage deposit is fully refundable, provided no damages occur, and is returned according to the terms outlined in your contract.

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Is event insurance required?

Yes. We require a $1,000,000 event insurance policy for all weddings, with Pearl & Pine Event Co. listed as additional insured. Proof of insurance must be returned with your signed contract. Event insurance is typically inexpensive, with an approximate cost of $175, and helps protect both you and the venue.

 

Do you host events other than weddings?

Yes. Pearl & Pine Event Co. also hosts select events and gatherings. However, we will not schedule other events during peak wedding weekend times. Please reach out for availability and details.

 

How do we schedule a tour?

You can contact us through our website or email to schedule a private tour. You can also message us on Instagram or Facebook. We’d love to show you around and share our vision for the space.